Good day, Administrator 👋
Here’s what’s happening across your accommodation facilities.
Know who is staying, where, and for how long.
One workspace for occupancy control, employee movements, monthly physical audits, maintenance follow-up and payroll review. Use the action center to resolve exceptions before month-end.
Live accommodation pulse
Attention center
Exceptions that may need action today
Quick actions
Common tasks without navigating multiple screens
Occupancy overview
Recent activity
LiveResidents currently checked in
| Resident | Employee ID | Facility / Room | Check-in | Stay duration | Status |
|---|
Residents
Manage resident details, allocations and check-in / check-out.
Employee accommodation register
Stay duration is calculated from check-in through actual check-out, or through today for active stays.
| Resident | Employee ID | Company / Department | Facility / Room / Bed | Check-in | Duration of stay | Expected check-out | Status | Actions |
|---|
Rooms & Beds
Track room capacity, bed allocation and availability.
Room & Bed Cross-Verification
Verify capacity, active allocations, duplicate employee IDs and duplicate bed labels.
| Severity | Check | Record | Finding | Action |
|---|---|---|---|---|
| Click Run verification to begin. | ||||
Buildings & Facilities
Manage accommodation sites and their room inventory.
| Facility | Location | Rooms | Bed capacity | Occupied | Availability | Actions |
|---|
Maintenance
Log accommodation issues and follow them through to resolution.
| Issue | Facility / Room | Priority | Reported | Reported by | Status | Actions |
|---|
Monthly Room Audit
Verify every room each month, confirm actual occupancy, reconcile resident names and document exceptions.
Room-by-room physical verification
Review one room at a time. The table scrolls independently; the header and room identity can stay frozen.
| Select / Facility / Room | System status | System occupants | Physical status | Actual names / count | Auditor / notes | Review / approval |
|---|
Monthly audit history
| Month | Rooms checked | Discrepancies | Last updated | Action |
|---|
Monthly staff movement · check-in / check-out
Count new arrivals and departures recorded in the selected month.
| Movement | Employee | Employee ID | Company | Building / Room | Date | Action |
|---|
Accommodation Payroll Deductions
Generate a monthly deduction list for payroll review. Amounts are estimates from configured rates and recorded stay dates; approve before sending to payroll.
Employee accommodation deduction list
Check employee name, ID, room, days, monthly rate and final deduction before approval.
| Employee / ID | Room | Stay days | Monthly rate | Adjustment | Deduction SAR | Payroll status | Action |
|---|
Generated payroll runs
| Month | Employees | Total SAR | Generated at | Status | Action |
|---|
Reports & Export
Export operational data for payroll, audits and management review.
Resident register
Resident profiles, status, company and current room allocation.
Room & bed inventory
Capacity by facility, rooms, occupied beds and blocked beds.
Maintenance log
Issues, priorities, dates and resolution statuses.
Facility occupancy
Occupancy summary for each building or accommodation site.
Stay duration & overdue report
Employee stay length in days, months and years; expected check-out dates, overdue days, and movement dates.
Excel / CSV import
Import staff, buildings, rooms and maintenance logs. Validate headers, room references, duplicate employee IDs and bed capacity before applying changes.
Full data backup
Download all app records as JSON for backup or transfer.
Restore data
Restore a previous StayPilot JSON backup. Current data will be replaced.
Settings & Backup
Configure your facility profile and protect your data.
Organization profile
Data management
Connect a Supabase project to securely sign in and sync the same company workspace across your devices. Each device must use the same project and sign-in account.